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4.14 Parent and Third-Party Communicaiton Policy

Purpose
To maintain professional and lawful communication practices, all employment matters will be discussed directly with the Team Member. This ensures compliance with privacy laws, promotes accountability, and fosters clear communication within our organization.

 

Policy

  • THE COMPANY communicates exclusively with its Team Members regarding employment matters, including but not limited to scheduling, performance, discipline, pay, time off, and separation.
  • Parents, guardians, or other third parties are not authorized to act, speak, or make decisions on behalf of a Team Member, regardless of the Team Member’s age.
  • THE COMPANY will not disclose or discuss employment information—including schedules, pay rates, attendance, or disciplinary actions—with anyone other than the Team Member.
  • If a parent or guardian contacts THE COMPANY on behalf of a Team Member, they will be courteously informed that communication must occur directly with the Team Member.
  • This policy applies to all Team Members, including minors under 18 years of age. The employment relationship is solely between the Team Member and THE COMPANY, not between THE COMPANY and a parent or guardian.

 

 

Exceptions
The only exceptions to this policy are:

  • When required by law or government agencies (e.g., workers’ compensation or wage investigations).
  • When parental consent forms are legally required for initial hiring of minors under 16.
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